Grants Payable Associate

Job Description

The Community Foundation for Greater Atlanta strengthens its region by providing quality services to donors and innovative leadership on community issues. The Grants Payable Associate is a transactional position responsible for timely and accurate entry and processing of grant and grant-related payments and for providing assistance to the Assistant Controller and the Finance and Operations team.

Essential functions of Position:

  • Enters grant data and payments into accounting system on a weekly basis timely and accurately
  • Responsible for weekly processing of: 1) all Foundation grant and grant-related payments 2)grant cancellations, adjustments and voiding and reissuing of grants checks 3)interfund transfers
  • Manages schedule and processing of recurring grant payments, annual payments, and other regular and irregular grant payment processes
  • Ensures grant payments are in compliance with IRS and foundation-specific regulations by collecting and reviewing proper documentation for each grant from grantees and/or external sources
  • Responsible for following appropriate processes and protocols in the grants management process related to grantees that do not meet compliance requirements
  • Manages and maintains grant-related records and files (electronic and physical) that meet legal, auditing and Foundation requirements
  • Serves as a liason between the Finance-Accounting team and Philanthropy and Community teams to ensure communication regarding grants is appropriately incorporated into payment processing
  • Runs regular and ad-hoc reports from database and disseminates information as required
  • Responsible for understanding the steps of the grants management process and how grant payment processing supports and enhances the overall process
  • Responsible for identifying potential process improvements that will result in efficiencies gained or effort reduced, and elevating improvement suggestions to management
  • Supports the review and processing of scholarships data into database
  • Responsible for entering and updating vendor data into database
  • Performs front-desk relief coverage and back-up administrative support as needed
  • Other duties, as assigned

Responsibility Level:
The Grants Payable Associate reports directly to the Assistant Controller.

Performance Standards
The Grants Payable Associate will be evaluated on his/her ability to effectively perform the essential functions of the position; the ability to utilize the skills and qualifications described below; and the ability to meet annual individual and organizational goals.


At least 2-5 years accounts payable or grants administration experience, customer-facing transactional experience, proficiency with accounting and relational database systems, Community Foundation experience preferred.

A Bachelor’s degree or equivalent


  • Strong attention to detail and organization
  • Ability to manage multiple tasks including prioritizing, organizing and meeting deadlines
  • Ability to process large volumes of transactions
  • Strong customer services skills
  • High level of proficiency with use of technology, specifically databases and Mircrosoft Office Suite
  • Excellent analytical and problem solving skills including the ability to think critically, analyze and assess
  • Ability to work efficiently and effectively independently, as well as within teams
  • Strong written and oral communication skills

Salary Range;
$35k – 45k

Next Steps
To submit an application for this position, please send your resume, cover letter, salary requirements and list of professional references to:
No phone calls or walk-ins please.

Community Foundation for Greater Atlanta values diversity and inclusion; therefore we honor the diverse needs, strengths, voices, and backgrounds of all individuals in our regional community.

Full Job Description

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